Adjustments to Inventory

Inventory Adjustments

NOTE: The menu selections shown below apply to all versions of Stockroom Inventory Manager, but the menu designators ("A", "1", etc.) apply only to the older DOS version 4.x and above. If you are using an older version, look for the title, not the designator.

In the Maintenance Menu option A) Inventory Adjustments, 1) Enter Item Adjustments.

Enter the Inventory ID number of the item you want to Adjust.

Press the <F2> key to choose from the list of valid ID Numbers.

Press <ENTER> to move to the CORRECT field.

There are three columns of data: CURRENT, CORRECT, and ADJUSTED BY. To make the adjustment, enter the correct quantity in the CORRECT column. If the CURRENT says 109 and you really have 100 enter 100. DO NOT enter minus nine (-9). Enter the corrected quantity actually ON HAND.

Enter 100 for the CORRECT ON HAND QUANTITY. The ADJUSTED BY shows the quantity difference.

The next field is the TOTAL VALUE or ON HAND time PRICE. If you want to change the Unit Price or (EACH) press <F3>.

Now you can change the Unit Price to the CORRECT Unit Price. If the Unit Price is 1.2500 and you want it to be 1.3000, enter the correct amount of 1.3000. Do not enter five cents (.05) to add $.05 to the Unit Price. Press <Enter> after entering the Unit Price and you will be in the next "ID" field.

After you have entered the changes you want to make, press <Esc>, Print the Discrepancy Report and Post the Adjustments.

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Disbursements Made Incorrectly

Need to return (or reverse) disbursements.

or

An item was received at the wrong price and disbursed at the wrong price.

NOTE: If you are using a version of the software prior to 4.x, the menu NUMBERS (1-9, A-Z) shown below may not be correct for your version. Use the Menu Names, rather than the menu numbers.

1) From the Main Menu select 2) Disburse Items to Departments, select 1) Enter Item Disbursements.

2) Enter the same ID Number, Department Number and Charge Number, then in the Quantity field, enter a negative quantity. If the disbursement at the wrong price was 10 enter a minus ten (-10). Print the Inventory Disbursement List, Post the disbursement.

3) At the Main Menu select 6) Maintenance Menu, select A) Inventory Adjustments, select 1) Enter Item Adjustments.

4) Change the price to the correct price (refer to the section "How to make Adjustments to Inventory"). Print the Discrepancy Report and Post the Adjustment.

5) From the Main Menu select 2) Disburse Items to Departments, select 1) Enter Item Disbursements.

6) Enter the same ID Number, Department Number and Charge Number, then in the Quantity field enter a positive quantity. If the disbursement at the wrong price was 10, enter a negative ten (-10). Print the Inventory Disbursement List, Post the disbursement.

This procedure removed the incorrect disbursement, changed the price then replaced the disbursement with a correct price.

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Wrong Price

An item was received at the wrong price and disbursed at the wrong price. Then the item was adjusted using Inventory Adjustments and disbursed again at the correct price. However, there is still a disbursement entry at the wrong price and the quantity is twice what it should be.

1) At the Main Menu select 6) Maintenance Menu, select A) Inventory Adjustments, select 1) Enter Item Adjustments.

2) Change the disbursement price back to the "wrong price" when the item was first posted. (refer to the section How to make Adjustments to Inventory ). Print the Discrepancy Report and Post the Adjustment.

3) From the Main Menu select 2) Disburse Items to Departments, select 1) Enter Item Disbursements.

4) Enter the same ID Number, Department Number and Charge Number. In the Quantity field enter a negative quantity. If the disbursement at the wrong price was 10, enter a negative ten (-10). Print the Inventory Disbursement List, Post the disbursement.

5) At the Main Menu select 6) Maintenance Menu, select A) Inventory Adjustments, select 1) Enter Item Adjustments.

6) Change the price to the correct price (refer to the section How to make Adjustments to Inventory ). Print the Discrepancy Report and Post the Adjustment.

This procedure adjusted the item to the wrong price that was used then the disbursement was entered. You then removed the disbursement at the wrong price and adjusted the item back to the correct price.

Incorrect Quantity Disbursement or

Return Disbursements to Stockroom

An incorrect quantity disbursement was made, or an item was disbursed and now the department does not want all or part of quantity disbursed to them.

From the Main Menu select 2) Disburse Items to Departments, select 1) Enter Item Disbursements.

Enter the same ID Number, Department Number and Charge Number as the original disbursement. In the Quantity field enter a negative quantity equal to the return quantity. If the disbursement was twenty and the department wants to return 10 enter negative ten (-10). If the department wants to return 20 enter negative twenty (-20). Print the Inventory Disbursement List, Post the disbursement.

This procedure removed all or part of the disbursement made to the department.

Also refer to the section, "Adustments to Inventory " for additional related information.

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