Disbursement Errors

Disbursements Made Incorrectly

Need to return (or reverse) disbursements.

or

An item was received at the wrong price and disbursed at the wrong price.

NOTE: If you are using a DOS version of the software prior to 4.x, the menu NUMBERS (1-9, A-Z) shown below may not be correct for your version. Use the Menu Names, rather than the menu numbers.

1) From the Main Menu select 2) Disburse Items to Departments, select 1) Enter Item Disbursements.

2) Enter the same ID Number, Department Number and Charge Number, then in the Quantity field, enter a negative quantity. If the disbursement at the wrong price was 10 enter a minus ten (-10). Print the Inventory Disbursement List, Post the disbursement.

3) At the Main Menu select 6) Maintenance Menu, select A) Inventory Adjustments, select 1) Enter Item Adjustments.

4) Change the price to the correct price (refer to the section "How to make Adjustments to Inventory"). Print the Discrepancy Report and Post the Adjustment.

5) From the Main Menu select 2) Disburse Items to Departments, select 1) Enter Item Disbursements.

6) Enter the same ID Number, Department Number and Charge Number, then in the Quantity field enter a positive quantity. If the disbursement at the wrong price was 10, enter a negative ten (-10). Print the Inventory Disbursement List, Post the disbursement.

This procedure removed the incorrect disbursement, changed the price then replaced the disbursement with a correct price.

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